EVENTS MANAGEMENT SOFTWARE FOR HOTELS

Manage hotel events and group bookings with one platform.

If your hotel runs events, meetings, or group bookings, RoomRaccoon already has what you need. Our PMS gives you the power to plan, manage, and optimise every function—without the need for extra tools.

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Hotel event management software for seamless planning and coordination in the US

Run your hotel, host events, and stay in control—with one system

Plan with precision

Create room allotments, assign function spaces, and send proposals—all inside your HMS.

Track KPIs

Link room blocks, guest profiles, and event details for seamless coordination.

Automate the admin

Send quotes, track payments, and manage logistics—all in one place.

Upgrade the experience—for organisers and your team

  • Custom discounts in your booking engine — Offer wedding or corporate rates with zero manual work.
  • Negotiated rates for travel agents — Build repeat business with fixed corporate pricing.
  • F&B list — Manage catering needs right alongside accommodation details.
  • Custom documents & email templates — Send automated communication that reflects your brand.
Hotel travel partnerships and booking management with negotiated corporate rates in the US
Simplify hotel group bookings for events, tours, and conferences in the US

Smarter billing for group stays and events

  • Scheduled pre-payment requests — Automate deposits and final payments before arrival.
  • Deposit tracking & reports — Stay on top of what’s received, what’s pending, and what’s overdue.
  • Digital invoicing & split bills — Generate and send detailed invoices for group and split payments.
  • Consolidated statements – Provide clients with clear, complete billing across rooms and extras.

Manage hotel events and room bookings in one place

  • Reservation calendar – Visualize availability, prep time, and guest details in one view.
  • Booker profiles & activity statements – Track contacts, bookings, and invoices for repeat organisers.
  • Room allotments –Reserve and manage blocks for wedding parties, corporate stays, or retreats.
  • Function sheets – Give your team a clear run sheet for setup, timing, and guest needs.
Hotel event bookings for weddings, meetings, and conferences in the US
Room allotment system for group hotel reservations

Simplify group bookings—for organizers, guests, and your team

  • Allotment blocks made easy — Pre-allocate rooms for events, conferences, and banquets with just a few clicks.
  • Custom booking engine links — Share unique URLs for each guest to confirm their room and stay details independently.
  • Guest self-fill forms — Capture key attendee details in advance to streamline check-in and operations.
  • Seamless syncing with group folios – Track reservations, invoices, and communications from a single dashboard.

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Upgrade to sync your POS with RoomRaccoon.

From venue hire to bar tabs, track event spend across all revenue centres with our POS integrations—ideal for event venues with food & beverage operations.

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Channel manager syncing rates and availability in 5 seconds

FAQs: Hotel event scheduling software

1What is hotel event scheduling software and how does RoomRaccoon support it?
Hotel event scheduling software helps hoteliers manage and coordinate functions, meetings, and group events alongside their regular operations. With RoomRaccoon, tools and features are built into your hotel management system so you can plan events, assign rooms, and track payments in one place.
2Can I manage room blocks and guest stays alongside events?
Yes. RoomRaccoon links guest reservations and group blocks directly to events, so you always know who’s coming, where they’re staying, and how it connects to your calendar.
3Does RoomRaccoon include tools for proposals, payments, and invoicing?
Absolutely. You can send branded booking proposals, schedule pre-payment requests, track deposits, and issue split invoices—all within the same platform you use for front desk operations.
4Is this software suitable for small hotels or boutique properties?

Yes! RoomRaccoon’s hotel event scheduling tools are built for independent hotels, B&Bs, and boutique properties. Most of the event management features are available with our basic subscription tier, Entry. However, if you require more advanced functionality, third-party integrations and upgrade tools to further grow your business, you can scale up your subscription as your business grows. Read more about our pricing here.

5 How does the event calendar integrate with my existing PMS?
No integration needed—it’s already built in. RoomRaccoon’s function scheduling tools are part of your PMS, so room availability, team checklists, and guest profiles are always up to date. All reservations, including individual and group reservations, are imported into a single easy-to-use calendar.
6What types of events can I manage with RoomRaccoon?
You can easily handle weddings, retreats, corporate meetings, small conferences, and group stays. RoomRaccoon supports a custom booking engine with room allotment blocks, custom discounts, function sheets, F&B lists, and more to give you complete control.

Host better events. Run a better hotel.
All in one platform.

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